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Sheet index · Six records

What gets recorded, and who has to lift a finger.

When OSHA visits, they ask for paper. Each sheet below is one record your company is expected to produce — and how it gets built without anyone at a desk.

Sheet
A-01
Record
Toolbox talks
Kept by
Foreman, at the tailgate

Hundreds of OSHA-aligned talks written to be read aloud in five minutes — falls, ladders, electrical, lockout, heat, PPE. Pick tomorrow's topic tonight, or let the app suggest one for the season and your trade.

Read straight off the phone at the morning huddle
Plain language — no safety-officer jargon
Every talk generates its own signed record

Sheet detail: Toolbox Talks module →

This week3 of 5 done
Mon · Extension laddersFILED
Tue · Pre-use inspectionFILED
Wed · GFCI basicsFILED
Thu · Heat: hydrationSCHEDULED
fig. A — weekly talk schedule
Sheet
A-02
Record
Sign-in sheets
Kept by
The crew, on one phone

The phone gets passed around the circle. Signatures are timestamped, tied to the talk and the site, and stored permanently — the exact proof inspectors and insurers ask for.

Finger signature on any phone — crew installs nothing
Timestamp, site, and foreman attached automatically
Shows at a glance who hasn't signed
Ladder safety · Aug 411 of 12
R. Alvarez (led)6:42 AM
D. Okafor6:43 AM
M. Reyes6:43 AM
T. NguyenNOT SIGNED
fig. B — sign-in record
Sheet
B-01
Record
Training & certs
Kept by
The office, once

OSHA 10 and 30 cards, competent-person designations, forklift and aerial lift certs — one roster showing who's covered and who's about to lapse.

Snap a photo of the card; it files against the employee
Expirations flagged 60, 30, and 7 days out
Filter by site to prove coverage for a specific job
Cert roster2 expiring
OSHA 30 · R. AlvarezCURRENT
Forklift · D. Okafor12 DAYS
OSHA 10 · M. ReyesCURRENT
Aerial · J. Carter28 DAYS
fig. C — expirations surface early
Sheet
B-02
Record
Incident reports & 300 log
Kept by
Whoever saw it happen

When something happens, record it once from the field — what, who, where, photos. The app keeps your OSHA 300 log, 300A summary, and 301 forms filled from that single entry.

Guided questions matching what the OSHA forms need
300A summary ready to post each February
Recordable vs. first-aid guidance built in

Sheet detail: Incident Reports module →

OSHA 300 · 2026Up to date
Case 04 · Laceration, handRECORDABLE
Case 03 · Object in eyeFIRST AID
300A summaryREADY
fig. D — the log keeps itself
Sheet
C-01
Record
Site inspections
Kept by
Foreman or safety lead

Walk the site with a checklist instead of a legal pad. Flag a hazard, photograph it, assign the fix — and close it out with a record showing it got done.

Checklists for scaffolds, trenching, electrical, housekeeping
Corrective actions carry a name and a due date
Closed items keep their before/after photos

Sheet detail: Safety Audits module →

Maple St. · Walk 081 open
Guardrail gap, 2nd fl.DUE FRI
Damaged extension cordCLOSED
Stairwell housekeepingCLOSED
fig. E — punch list with teeth
Sheet
C-02
Record
Company dashboard
Kept by
You, at a glance

One screen for the owner or safety lead: which crews held their talks, whose certs are lapsing, what's open on inspections. Export the whole file for an audit in one click.

Company-wide view across every active site
A weekly compliance score you can show your insurer
Full audit file export — every record, one click

Sheet detail: Sites & trend charts →

Company · Week 32Live
Toolbox talks held14 / 15
Certs current96%
Open corrective actions3
Audit fileEXPORT →
fig. F — know before the inspector

General notes

Applies to every sheet above
GN-1Nothing lives on one phone

Every record is stored in the cloud the moment it's made. A phone in a puddle, a truck break-in, a foreman who quits — none of it touches your compliance file.

GN-2Roster first, talks second

Admins and foremen add employees once, before the talk. At the tailgate the roster is already there — who heard what is a checkmark, not a spelling exercise.

GN-3Talk to the form

Describe the incident or the walk-through out loud and the form fills itself — every field it can place, drafted for your review. Nobody types field notes at midnight. See Voice-to-Form.

GN-4The app knows where it is

Geolocation attaches the jobsite; AI fills the details it can infer — date, crew on site, weather when it matters. You confirm instead of transcribe.

Detail sheets

Deep dives, one per capability
D-01Voice-to-FormTalk through what happened once; the AI drafts every field it can place, and you approve each value.Flagship D-02Photo-first captureSnap, dictate a caption, and the photo files itself against the record.Capture D-03Voice dictationEvery long-form field has a mic. Built for crews who'd rather talk than type.Capture D-04AI report enhancementRough field wording becomes a clear, professional record — opt-in, side-by-side, your call.AI D-05AI patterns analysisTrends across visits surface a slipping site before the claim does.AI D-06Sites & trend chartsEvery record belongs to a site; repeat visits build its history.Oversight D-07PDF reportsBranded, audit-ready PDFs for the binder, the insurer, or the GC's inbox.Output D-08Custom brandingYour logo and palette on every record — it looks like it came from you, because it did.Output D-09Customizable formsDisable fields you don't use and reorder each module's form, workspace-wide.Admin D-10Data isolationEvery company gets a dedicated workspace and database.Trust D-11Dark modeLegible at 6 AM and in the sun — the app follows your device.Comfort

See it at your own tailgate.

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